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Administrative Jobs at US Embassy in Uganda

Job Title: Administrative Specialist OSC; FP-06 Vacancy announcement U. S. Mission, Uganda VACANCY ANNOUNCEMENT Number: 022/2012 Date: 05/10/2012 OPEN TO: U.S. Citizen EFMs only – All Agencies POSITION: Administrative Specialist OSC; FP-06 OPENING DATE: May 10, 2012 CLOSING DATE: May 23, 2012 WORK HOURS: Full time (40 hours) or Part time (32 hours) SECURITY CLEARANCE: Must be able to obtain a SECRET SECURITY CLEARANCE. U.S. CITIZEN ELIGIBLE FAMILY MEMBERS, AS DEFINED BELOW OF U.S. GOVERNMENT EMPLOYEES ASSIGNED TO THE MISSION UNDER THE CHIEF OF MISSION AUTHORITY ARE ELIGIBLE FOR CONSIDERATION. BASIC FUNCTION OF POSITION Serves as Liaison Officer and personnel representative for the U.S. Army Africa (USARAF) customer service desk located at the U.S. Embassy, Kampala, Uganda. Provides outstanding customer service support to military, Department of Defense (DoD)/Department of the Army (DA), military, civilians, and contractor personnel in need of assistance. Facilitates the coordination of travel for personnel traveling in support of various USARAF operations and exercises. REQUIRED QUALIFICATIONS NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item. 1. Education: Two years college studies in liberal arts/sciences are required. 2. Work Experience: Three years experience in an embassy environment dealing with numerous agencies, understanding embassy operations and processing assignments like making work orders and dealing with numerous customers is required. 3. Language Requirement: Level IV (Fluent) ability in written and spoken English is required. 4. Knowledge: Knowledge of Computer automation. Knowledge of the overall mission, functions, organizational structure, policies and procedures and practices of US Army Africa (USARAF); knowledge of pertinent laws, regulations, and policies which affect administrative operations and areas of responsibility and knowledge and understanding of management principles, practices, methods and techniques to perform projects related to management and methods improvement are required 5. Skills and Abilities: Skill in written and oral communication, and analytical procedures to modify existing requirements/procedures and implement future requirements or programs. Ability to communicate orally and in writing to obtain and provide information related to organizational, administrative and procedural matters. SELECTION PROCESS After an initial application screening, applicants will be invited to a testing process that may include a written examination and oral interviews. The selected candidate must pass pre-employment medical and security investigations before beginning work. The initial appointment period is one year, subject to renewal. Normally, candidates for employment are hired at the first step of the designated pay grade. In some instances, candidates may be hired at a higher step when exceptional qualifications or previous governmental service and pay level so warrant. The Human Resources Officer will make the decision with the concurrence of the employing section. ADDITIONAL SELECTION CRITERIA 1. Management will consider nepotism/conflict of interest, budget, and visa status in determining successful candidacy. 2. Current employees serving a probationary period are not eligible to apply. 3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply. 4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their appointment. 5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule. HOW TO APPLY Interested candidates for this position must submit the following for consideration of the application: 1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174); or 2. A combination of both; i.e. Sections 1-24 of the UAE along with a listing of the applicants work experience attached as a separate sheet; or 3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus 4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application. 5. Any other documentation (e.g. essays, certificates, awards) that addresses the qualification requirements of the position as listed above. 3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE. Failure to do so will result in an incomplete application. A. Position Title B. Position Grade C. Vacancy Announcement Number (if known) D. Dates Available for work E. First, Middle, & Last Names as well as any other names used F. Date and Place of Birth G. Current Address, Day, Evening, and Cell phone numbers H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; If yes, provide number) I. U.S. Social Security Number and/or Identification No. J. Eligibility to work in the country (Yes or No) K. Special Accommodations the Mission needs to provide L. If applying for position that includes driving a U.S. Government vehicle, Driver's License Class/Type M. Days available to work N. List any relatives or members of your household that work for the U.S. Government (include their name, Relationship, & Agency, Position, Location) O. U.S. Eligible Family Member and Veterans Hiring Preference P. Education Q. License, Skills, Training, Membership, & Recognition R. Language Skills S. Work Experience T. Reference SUBMIT APPLICATION TO Human Resources Office Plot 1577 Nsambya Road P. O. Box 7007, Kampala Telephone: 0414-259-791/5 By Fax: 0414-341-863 Or by e-mail: KampalaHR@state.gov Deadline: May 23, 2012

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