Administration/Finance Assistant Jobs at International Organisation for Migration in Uganda

Job Title: Administration/Finance Assistant

Vacancy notice no: VN/10/09/012

Duty station: Kampala Uganda.

Position title:Administration/Finance Assistant

Duration of appointment: six months with possibility of extension.

Start date: as soon as possible.

Under the direct supervision of the National Resource Management Officer, and under the overall guidance of the Chief of Mission, the incumbent will be responsible for administrative and finance related matters. In particular, the incumbent will be responsible for;

Responsibilities and Accountabilities:

    Assist the National Administration and Finance Officer in overall administrative and financial support in the day-to-day management and functioning of the Mission.
    Preparation of mission Cash Flow and submit monthly funds request (or more frequently as necessary) in order to ensure that all programmatic and sub-office financial needs are satisfactorily catered for.
    Responsible for verification of all cash and bank payment vouchers, summaries from the sub- offices and make regular monthly data entry in PRISM on a timely manner before monthly accounts closures.
    Assist the National Administration and Finance Officer in budget tracking and monitoring of on­going projects in the mission. Prepare monthly budget tracking reports.
    Ensure all new Project budgets are properly coded with correct Work Breakdown Structures  (WBS) and General Ledgers (GL) before Budgeting for New Projects preparation.
    Assist in monitoring and verifying financial accountability of local partners and issue file notes for fund disbursements.
     Assist the National Administration and Finance Officer to prepare donor financial reports,
    Responsible for verifications and reconciliation of all receipt books; vehicle fuel invoices and log books on monthly basis (or more frequently as necessary).
    Any other duty as assigned by supervisors.


    Minimum four years of relevant experience.
    Completed a high school degree in Business Administration/ Commerce/ Accounts
    Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities
    Required IOM functional competencies: effective communicator, successful negotiator, creative and analytical thinker, active learner, team player, and cross cultural facilitator.
    Proficient in Microsoft office, internet, outlook an working knowledge of SAP is essential
    Thorough knowledge of English.

Experience: 5

How to apply:
To Apply: Interested candidates should submit a

cover letter and CV detailing previous relevant

work experience to IOM HR department at:

Deadline: 01.Oct 2012


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