Accounting Officer Job Vacancy at East African Development Bank (EADB) in Uganda

JOB TITLE:                 PRINCIPAL ACCOUNTING OFFICER

REPORTS TO: FINANCE MANAGER- ACCOUNTING

LOCATION:     HEAD OFFICE, KAMPALA

Overall purpose

The Principal Accounting Officer will be accountable for accurate and timely processing of financial accounting transactions with established financial controls to mitigate the Bank’s financial risks.
Duties and Responsibilities



    Set up, maintain, control and update accounting systems and procedures to ensure effective delivery of financial services to internal and external customers.
    Implement financial controls to mitigate financial risks including; authorisation of controls, separation of duties, preparation and review of debtor, bank and supplier reconciliations on a daily, weekly and monthly basis. Monitor and where necessary initiate corrective action to strengthen the Bank’s internal controls to prevent financial losses.
    Maintain the Chart of Accounts and ensure that the GL is maintained in an optimal manner and that all payments are posted to the General Ledger and reconciled to payment projections on a daily basis. Ensure that end-of-day closing procedures are carried out and that a daily financial position can be established.
    Ensure that client loan accounts are set up promptly and accurately, following loan approval and maintained in an up to date state; including, loan details, authorized signatories, list of goods and services, declaration dates of loan effectiveness, et cetera. Oversee loan transactions, including cancellations, disbursements and repayments to ensure that they are accurately and timeously undertaken and recorded.
    Put systems in place to facilitate the timely provision of accurate information to customers and quick resolution of client queries regarding their accounts. Oversee the preparation and dissemination of accurate financial reports for clients pertaining to their accounts. Provide information to the Operations team regarding payments, billing status, outstanding loans, e.t.c. to facilitate their activities including client support.
    Ensure the timely collection of revenue from core and none core bank products. Implement approved revenue collection strategies to reduce EADB’s risk exposure and minimising losses and design procedures and guidelines for billing and collection as required. Ensure that borrowers and tenants are fully appraised of payment, billing and repayment regulations.
    Ensure the accurate recording of all bank revenue and the reconciliation of bank accounts. Take charge of the billing process to ensure accurate and timely billing of clients and tenants. Ascertain that all billing is in accordance with contracts in place. Advise management to included appropriate clauses in contracts to enable EADB to collect its monies from clients or tenants before it reduces value.
    Implement debt collection guidelines including the establishment of debt limits to enable effective debt collection. Prepare ageing/ debt analysis reports and advise management on the bank’s debt portfolio to facilitate decision making. Deal with queries that may arise internally regarding debtors. In conjunction with operations, legal and work out teams.  Escalate for collection all bad debt as per approved procedures.
    Facilitate SWIFT payments; handle the opening and closing of bank accounts; and handling correspondent bank relationships to ensure that the Bank timeously meets its obligations. Ascertain that expenses incurred in relation to swift payments are are in accordance with Bank polices and approved budgets.
    Process due payments to staff, consultants, suppliers and vendors from the Bank’s or donor funds in a timely manner and in line with Bank policy. Establish authorisation levels depending on the nature of expenditure in view of approved policies; recommend standard operating procedures for payments; and ensure strict adherence to the same once approved.
    Process requests for transfer of funds to country offices and monitor monthly financial reports, including expenses to ensure that they are within budget. Receive, reconcile and record accountability reports.
    Ensure that complete and accurate accounts of the Bank’s operations, treasury, equity investments, subscriptions, assets, liabilities, revenues and expenditure are maintained.
    Ensure separate and detailed accounts of all special and trust funds including donor funds are maintained, and prepare separate financial statements for each entity.
    Maintain an updated Fixed Assets register in line with the bank’s policy and ensure that all Bank assets are comprehensively insured as per approved policies.
    Ensure that all tax obligations (if any) in all jurisdictions are filed in accordance with the prevailing legislation to ensure that the Bank meets its statutory obligations.
    Participate in the preparation of the annual budget and quarterly forecasts by providing specified inputs in a timely manner.
    Provide adequate information to the internal and external auditors to facilitate their work.



Qualifications and Experience

    Bachelor of Commerce, Finance or Accounting degree from a leading University;
    Relevant postgraduate degree;
    Professional accounting qualification such as CPA or ACCA;
    Minimum of seven (7) years management experience in a busy organization in position of Financial Controller, Chief Financial Officer or other relevant senior role;
    Must possess advanced technical knowledge, practical hands-on experience, highly developed technical skills to pre-empt, and to solve and manage complex issues effectively;
    Must possess a proven track record of having developed innovative processes and the ability to work in a highly dynamic environment;
    Experience of financial reporting will be definite advantages;
    Diligence and an ability to work with minimum supervision in multinational and multicultural environment;


How to Apply:
If your career aspirations match these challenging and exciting roles, please email your application quoting the relevant job title by 18 February 2013 to The Human Resource Manager on the following email address: recruitment@eadb.org . Please attach your comprehensive Curriculum Vitae including an e-mail address, daytime telephone contact, qualifications, experience, present position, names and addresses of three referees. All applications should be sent online by email. Applicants for all positions must be nationals of the EADB Member States.  Only short listed applicants will be contacted.  Applicants that do not receive a response by 18th March 2013 should consider themselves unsuccessful

Deadline:18th February 2013