Administrative Assistant Job Vacancy at Lutheran World Federation in Uganda

Job Title: Administrative Assistant (2 Positions)

Duty Station: Rwamwanja Refugee Settlement & Pader Sub Program

Essential Job functions:

    Handles internal and external mail/courier distribution, delivery and dispatch efficiently and maintains an orderly mail/courier register for that purpose;
    Receives and directs telephone calls, radio and e-mail messages as required and maintains an orderly record/log for that purpose;
    Monitors the use of phones by LWF staff, and ensures that particulars of official and personal calls are recorded and forwarded to the Accounts Section for billing and charging purposes;
    Maintains a user-friendly directory of frequently used addresses and telephone contacts;
    Liaises with telecom service providers for billing and related issues and notifies the relevant officers in case of need for intervention to ensure service continuity;
    Receives, verifies and records office supplies procured and maintains accurate records of their issue or usage;
    Displays bulletins, notices and communications on the office notice board;
    Verifies fuel and lubricant requests for motor vehicle and generators;
    Oversees and monitors the proper use and maintenance of office facilities and equipment, and ensures availability of required consumable supplies and timely repairs of equipment;
    Assists in supervising the guard/gardeners, housekeepers, office assistants and drivers, and ensures that they carry out their duties in accordance with their respective schedules; and
    Performs any other relevant duties that may be assigned from time to time by Administrative Officer or his/her designate.

Education, Knowledge & Experience:

    A good Diploma  with bias in general office administration and customer care
    At least 2 years working experience in a related environment. Experience with working in an NGO will be an added advantage
    Possess good writing skills and proficient computer knowledge
    Effective communication and interpersonal skills
    Time management skills




How to apply:

Interested applicants should submit an application letter together with curriculum vitae, copies of academic documents/transcripts, names and contact details of three referees to the undersigned.

Hand delivered applications can also be sent to our Offices in Kampala. Please indicate the position you have applied for on the top of the parcel addressed to:

The Administrator/ Human Resource Program Officer
Lutheran World Federation
Plot 1401, Ggaba, Road next to Quality Hill
P. O. Box 5827 Kampala, Uganda.
Deadline for receiving applications is Friday, January 18th  2013

    Only short listed candidates will be contacted for interview
    LWF is an equal-opportunity employer
    Women possessing the above requirements are encouraged to apply



Deadline: 18th January 2013