Jobs at Management Sciences for Health in Uganda- Accountant

Job Title: Accountant I

REPORTS TO:               Technical Advisor

LOCATION:                   Regional Office (Kampala and Mbale)

 OVERALL RESPOSIBILITIES

The Accountant I is responsible in providing accounting and administrative support to the SURE Program.  S/he ensures that all financial activities of the Project are conducted in accordance with MSH financial and administrative policies and procedures. The main focus of the position is to ensure that financial and administrative transactions are accurately authorized, documented and recorded. S/he is responsible for facilitating all Regional Staff advances, travel requests, and procurement requests.  S/he is responsible for producing Regional Financial and Administrative reports and ensures that systems are in accordance with MSH and USAID policies and procedures.

The Accountant I safeguards the assets of MSH against fraud, loss or damage. S/he ensures that all accounting and financial and administrative records are made in accordance with the Generally Accepted Accounting Principles and MSH policies and regulations.

Specific Duties & Responsibilities;

Reporting directly to the Technical Advisor for the region;

This position regularly carries out and monitors financial and administrative activities in accordance with USAID financial and administrative policies and procedures of MSH. These will include;

 Financial duties:

1.    Prepare Payments and Journal Vouchers ensuring that the documents are legal and authentic and that all relevant and adequate support documentation is attached.

2.     Post financial transactions including staff travel advance in the Cash Book on a daily basis.

3.     Process staffs travel allowances/per diems/ allowances and staff program working advances ensuring that prior authorization and approval and that advances are cleared in a timely manner.

4.   Assist the Technical Advisor in preparing budgets, cash flow forecasts, monthly financial reports for the Regional Office.

5.     Maintain a Petty Cash replenishment

6.     Ensure timely and accurate financial accountability/ reporting from the district teams

 Administrative duties

1.     Establish and oversee all information and filing systems required to verify use of program resources and supplies, including purchase requests/orders and contract files for SURE Regional Office.

2.     Responsible for maintaining staff leave roster, recording absenteeism and sick leave for the Regional SURE staff. 

3.     Support preparation and coordination of workshops/trainings

4.     Manage the fleet of motorcycles for the districts in the region including monitor usage/fuel management

5.     Perform periodic and random inventory audit and asset verification

6.     Coordinate request and maintain stock of office supplies for regional office and stationery for the district offices (only paper and printer cartridges)

7.     In collaboration Kampala Headquarter Finance and Administration department:

a.     Coordinate the procurement of goods and services for the regional office.  

b.     Maintain all office inventory records and oversee the regular upkeep and maintenance of the office and supplies.

c.     Appropriately escalate Human Resource issues to Technical Advisor and Kampala HR Specialist.

8.     Any other duties as may be assigned.

 QUALIFICATIONS:

1.     Degree in Accounting/ Finance from a recognized University.

2.     Demonstrated 3 years of financial and administrative experience and knowledge of USAID regulations preferred.

3.     Excellent interpersonal skills; Ability to work independently and to multi-task.

4.     Demonstrated computer skills in Microsoft Office Suite applications particularly Word & Excel and experience in one accounting package.

5.     A firm understanding of Accounting and financial management principles, ability to create and monitor budgets, and sense of importance of attention to details



How to Apply:
All applications should be addressed to:

The Human Resources Partner – MSH, Plot 15 Princess Ann Drive Bugolobi, P O Box 71419, Kampala Email: HRUG@msh.org. Deadline for submission: February 8, 2013.


Deadline: 8th Feb 2013