Receptionist Job at Baylor College

Job Title: Receptionist (1 position)
Reports to: Manager Human Resources
Duty Station: COE – Mulago hospital
Role Definition: To provide reception, Secretarial and office support services to Baylor Uganda in accordance with the Baylor Uganda’s mission

Key Result Areas:
Receive incoming calls in time, visitors/clients/suppliers and provide them with information on inquiries and existing Baylor Uganda’s services, and organize and confirm their appointments in line with Baylor Uganda’s office management guidelines.

Receive all incoming calls, mail (postal and faxes) and direct them to the relevant officers in accordance with Baylor Uganda’s office management guidelines.

Type and fi le correspondences, transfer letters for patients and reports from written manuscripts for different officers in line with Baylor Uganda’s mission.

Register participants at internal meetings, workshops and conferences organized by Baylor Uganda and re-confirm their air tickets, and document & circulate minutes in line with the Baylor Uganda’s office guidelines.

Photocopy or scan where necessary the identified relevant articles to Baylor Uganda from the new papers/ internet and file the articles while monitor the maintenance of the photocopier in
accordance with the Baylor Uganda policies

Monitor the cleanliness of the reception area and operate the switchboard in line with Baylor Uganda office procedure

Qualification and Person Specifications:
• A University degree in Secretarial Studies or Office and Information Management, from a reputable Institution
• Training in public relations and customer care
• Five years experience in an administrative assistant position in a
high profile institute
• The job holder must be able to demonstrate the following
IT skills
Planning and organizing skills
Data capture skills
Good Customer care/public relations skills
Good oral and written communication skills

APPLICATION PROCEDURE
Qualified and interested persons who wish to apply may hand deliver, or post an application letter with a detailed CV, naming at least two professional referees to: Human Resources Manager, Baylor College of Medicine Children’s Foundation – Uganda / COE, Block 5 Mulago Hospital, P.O. Box 72052, Kampala. Closing date for receipt of these applications is 11/September/2010.
N.B. Those who applied previously need not apply.

P. O. Box 72052, Clock Tower Kampala – UGANDA Tel: +256-0417-119200/100 Fax: +256-0417 119166 Email: admin@baylor-uganda.org