Jobs at Makerere University School of Medicine in Uganda

Job Title: Grants Officer

Makerere University School of Medicine/ MJAP – Posted by The Uganda Jobs – Kampala, Central Region, Uganda
Job Description

MJAP is a program under Makerere University School of Medicine and is a collaborative partnership amongst Mula- go and Mbarara University Teaching-hospitals, the School of Medicine of Makerere University & the Faculty of Medicine of Mbarara University of Science and Technology. Estab­lished in November 2004 with funding from the US Presi­dent’s Emergency Plan for AIDS Relief (PEPFAR) and techni­cal assistance from Centers for Disease Control (CDC), MJAP provides quality HIV testing, care and treatment at Mulago and Mbarara Teaching Hospitals and their catchment areas. MJAP recently received a five year Grant from PEPFAR to continue providing the excellent services they have been offering. MJAP is an equal opportunity employer and is currently looking for a competent individual to fill the vacant Position of Grants Officer.

Reports to: Finance & Operations Manager

Main Purpose of the Job: To oversee partner sub-grants, support partners to account & ensure their compliance to donor regulations & requirements including overall responsibility for the contractual management of Sub-partner grants. Development of the program’s cost applications (budgets ac­companying resource mobilization proposals).

Key Duties and Responsibilities

* Develop Memoranda of Understanding/Agreements be­tween MJAP & Sub-partners
* Administer sub-partner grants in line with Donor regulations & requirements
* Monitor sub-partner financial activities to ensure compliance with MoU terms & conditions
* Review sub-grantee budgets in line with their technical work plans
* Assist sub-grantees to requisition -funds, track expense and prepare reports
* Review sub-partner Accountabilities before submission to the Accountant
* Ensure that sub-grantees comply with donor reporting requirements
* Monitor sub-grantees by visiting their activity sites as necessary to assess performance and identify areas of weakness that require action on the part of the grantee or that require external technical assistance and follow up to ensure that appropriate action is taken.
* Work closely with the M & E Coordinator as well as the Sub-partner technical contact to ensure disbursement of funds based on adequate technical reporting.
* Prepares reports for grants related activities as necessary and any other information as required by the Finance & Operations Manager.
* Develop budgets/cost applications for new program proposals.
* Participates in Program Implementation Team meetings.

Requirement:

Person specifications:

* Degree in a financial discipline- B.Com, BBA OR its equiv­alent from a recognized University.
* Significant experience in grants management and financial/operational systems is essential;

* Experience with performance based granting is strongly preferred.
* Substantial experience working with CDC funded projects and knowledge of CDC regulations and procedures strongly preferred.
* Principles of Accounting and Auditing
* Knowledge of National taxation policies and regulations
* Donor requirements and regulations
* Interpersonal, communication and Negotiation skills
* Computer skills with hands-on-experience using various accounting packages
* Attention to detail
* High integrity
* Ability to meet tight deadlines.


How to Apply

Interested candidates who meet the above mentioned re­quirements should submit their applications together with detailed curriculum vitae, copies of their academic docu­ments, day time contact telephone numbers, names and contact details of three references not later than the 24th February , 2012 to the: Human Resource Manager Mulago-Mbarara Teaching Hospitals’ Joint AIDS Program (MJAP) P.O Box 7072 KAMPALA, Uganda, Plot 4B Kololo Hill Drive Online applications can be sent to hr@mjap.or.ug

Deadline:24th February , 2012