Job Title: PEPFAR Program Assistant; FP-6; FSN-8
U. S. Mission, Uganda
Number: 046/2012 Date: 07/30/2012
OPEN TO: All Qualified Locally Employed Candidates
OPENING DATE: July 31, 2012
CLOSING DATE: August 13, 2012
POSITION TITLE: PEPFAR Program Assistant; FP-6; FSN-8
POSITION LOCATION: State PEPFAR Section
HOURS OF WORK: Full time; 40 hours /week
"The American Embassy is seeking an individual for the position of PEPFAR Program Assistant."
Note: All applicants who are not family members of USG employees officially assigned to post and under Chief of Mission authority must be residing in country and have the required work and/or residency permits to be eligible for consideration.
BASIC FUNCTION OF POSITION
The incumbent serves as the operational, logistical, and administrative assistant in the President’s Emergency Plan for AIDS Relief (PEPFAR) Coordination Office. The direct supervisor is the PEPFAR Coordinator, who reports to the Ambassador and is supervised by the Deputy Chief of Mission. The incumbent contributes to the goals and objectives of PEPFAR in Uganda and works with the in-country PEPFAR staff to ensure the successful outcome of PEPFAR-funded activities. Major duties include assisting with the preparation of the $300 million Country Operational Plan each year, instructing Washington where to reprogram budget lines three-four times per year, and maintaining the database covering the 360 USG staff funded by PEPFAR.
A copy of the complete position description listing all duties and responsibilities is available on http://kampala.usembassy.gov/job_opportunites.html
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
1. Education required: Completion of University degree in Business Administration, Public Health, Social Sciences or Education is required.
2. Work Experience: Three years of increasingly responsible experience in program/project management, or administration, including working with more senior staff in the organization is required.
3. Language Requirement: Level IV (fluent - written and spoken) English ability is required.
4. Knowledge: Must possess good knowledge of USG policies and procedures as they relate to the implementation of PEPFAR. Must have good understanding of the operations of the GOU, NGOs, and civil society organizations working in HIV/AIDS.
5. Skills: Advanced training in Microsoft Access, Excel, Word and Outlook is required. Strong interpersonal and organizational skills and ability to process large amounts of information and organize it into useful formats is required.
When equally qualified, US Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
After an initial application screening, applicants will be invited to a testing process that may include a written examination and oral interviews. The selected candidate must pass pre-employment medical and security investigations before beginning work. The initial appointment period is one year, subject to renewal.
Normally, candidates for employment are hired at the first step of the designated pay grade. In some instances, candidates may be hired at a higher step when exceptional qualifications or previous governmental service and pay level so warrant. The Human Resources Officer will make the decision with the concurrence of the employing section.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and visa status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident (OR) employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their appointment.
5. Currently employed Not Ordinarily Residents (NORs) hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
HOW TO APPLY
Interested candidates for this position must submit the following for consideration of the application:
1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174); or
2. A combination of both; i.e. Sections 1-24 of the UAE along with a listing of the applicants work experience attached as a separate sheet; or
3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus
4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g. essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.
Failure to do so will result in an incomplete application.
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; If yes, provide number)
I. U.S. Social Security Number and/or Identification No.
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, include Driver's License Class/Type.
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
SUBMIT APPLICATION TO
Human Resources Office
By email at KampalaHR@state.gov.
ONLY ELECTRONIC SUBMISSIONS WILL BE ACCEPTED AND ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Please use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please send all documents in one file attachment.
Deadline: 13th Aug 2012