Administrative Assistant job in uganda at International Union Against Tuberculosis and Lung Disease

Job Title: Administrative Assistant, Kampala, Uganda

Closing Date: Sunday, 14 August 2011



The mission of the International Union Against Tuberculosis and Lung Disease (The Union) is to bring innovation, expertise, solutions and support to address health challenges in low- and middle-income populations. With nearly 10,000 members and subscribers from 145 countries, The Union has its headquarters in Paris and regional and country offices serving the Africa, Asia Pacific, Europe, Latin America, Middle East, North America and South-East Asia regions. Its scientific departments focus on tuberculosis, HIV, lung health and non-communicable diseases, tobacco control and research. Each department engages in research, provides technical assistance and offers training and other capacity-building activities leading to health solutions for the poor. For more information, please visit our website: www.theunion.org.

The Union is seeking a qualified local candidate for the position of Administrative Assistant, SPARK-TB project to be posted in Kampala, Uganda. The position is dependent upon availability of funds.

Key Responsibilities: Working under the guidance and supervision of the Project Manager, the Administrative Assistant shall: 1. Provide general office support to the management team and staff, including but not limited to;filing, collating reports, photocopying, faxing, mailing documents, organising courier services, formatting documents, organising deliveries, making phone calls to external sources, directing phone inquiries, taking messages. 2. Keep an updated record of all office materials and supplies, collect requests for supplies on a monthly basis. 3. Coordinate local and international travel arrangements for the staff, including bookings, transport, travel advance requests, compiling expense reports and re-imbursement requests, according to The Union's Travel Policy. 4. Organise meetings and coordinate meeting schedules as requested by the management team and staff. 5. Ensure proper maintenance of office equipment and organise all necessary repairs in a timely fashion. 6. Perform other tasks as assigned by the Project Manager and Finance Assistant. 7. Liaise and maintain effective working relationships with internal (Union office in Paris, France) or external contacts with regard to IT support.

Qualifications:

Diploma in Management and Administration/Secretarial Studies with experience in private sector or donor funded organisations supporting senior level Executives.
University degree in Secretarial and Administrative Studies will be an added advantage.

Competence and Skills:
Strong organisational and communication skills.
Two or more years of experience in a similar or related position.
Computer literacy especially in Microsoft-office, email and internet.
Interpersonal skills.
Record keeping and retrieval skills.
Excellent attention to detail.
Ability to work to tight deadlines.
Strong team player and orientation towards team.

How to Apply: Please send a cover letter and your resume to hr@theunion.org Kindly note that the position is open to Ugandan nationals only. Due to the urgency of this position, it may be filled before the closing date. Only short-listed applicants will be contacted. Closing Date: Sunday, 14 August 2011