UNDP Jobs in Uganda- Procurement Associate

Job Title: Procurement Associate

Location :	KAMPALA, UGANDA
Application Deadline :	15-Aug-11
Type of Contract :	FTA Local
Post Level :	GS-6
Languages Required :	English
Starting Date : (date when the selected candidate is expected to start)	15-Sep-2011
Duration of Initial Contract :	1 YEAR

Closing Date: Monday, 15 August 2011

Background

UNDP Uganda is looking for a suitably qualified Ugandan to fill the post of Procurement Associate.

Under the guidance and supervision of the Procurement Specialist, the Procurement Associate ensures execution of transparent and efficient procurement services and processes in Uganda CO. The Procurement Associate promotes a client-focused, quality and results-oriented approach in the Unit.

The Procurement Associate works in close collaboration with the Operations, Programme and projects' staff in the CO and UNDP HQs staff for resolving complex procurement-related issues and information exchange.

Duties and Responsibilities

Ensures

implementation of the operational strategies

focusing on achievement of the following results:

Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

Organizes procurement processes for CO, NEX/DEX projects and at the request of other Agencies

focusing on achievement of the following results:

Preparation of procurement plans for the office and projects and their implementation monitoring.
Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
Preparation of Purchase Orders (POs) and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors' creation in Atlas. . Buyers profile in Atlas.
Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
Implementation of the internal control system which ensures that POs are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
Presentation of reports on procurement in the CO.
Preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.
Implementation of joint procurement processes for the UN Agencies in line with the UN reform.

Ensures

implementation of sourcing strategy

focusing on achievement of the following result:

Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.

Ensures proper

control of CO Assets

focusing on achievement of the following result:

Preparation of inventory reports in collaboration with the Assets focal point.
Implementation of Inventory and physical verification control in the CO and projects.

Ensures organization of l

ogistical services

focusing on achievement of the following results:

Organization of travel including purchase of tickets, DSA calculation, PO preparation; arrangement of shipments; vehicle maintenance; conference facilities arrangements in collaboration with the Assistant Administrative in charge of travels and protocol.
Timely conducted DSA, Travel Agencies, vehicle maintenance, hotel and conference facilities surveys in collaboration with the Administrative Associate.

Ensures

facilitation of knowledge building and knowledge sharing

in the CO focusing on achievement of the following results:

Organization of trainings for the operations/ projects staff on Procurement.
Synthesis of lessons learnt and best practices in Procurement.
Sound contributions to knowledge networks and communities of practice.

Competencies

Corporate Competencies:

Demonstrates commitment to UNDP's mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies

Knowledge Management and Learning

Shares knowledge and experience
Encourages office staff to share knowledge and contribute to UNDP Practice Areas
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

Ability to perform a variety of specialized activities related to contract, asset and procurement management, including organization and conduct of procurement processes, implementation of contract and sourcing strategies, reporting, control of assets
Sound knowledge of financial rules and regulations
Ability to provide input to business processes re-engineering, implementation of new system.

Leadership and Self-Management

Focuses on result for the client
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure
Demonstrates openness to change
Responds positively to feedback and differing points of view

UNDP Procurement Certification programme

Required Skills and Experience

Secondary Education with specialized training in procurement. University Degree in Business or Public Administration would be desirable, but it is not a requirement.

6 years of progressively responsible administrative experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc), advance knowledge of automated procurement systems, experience in handling of web based management systems.

Fluency in the UN and national language of the duty station.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

To apply
http://jobs.undp.org/cj_view_job.cfm?job_id=24833