Office Assistant Jobs at Refugee Law Project in Uganda

JOB TITLE: Office Assistant
DEPARTMENT: Operations and Programme Support
SUPERVISOR: Finance & Administration Officer
DUTY STATION: Kampala
I. JOB SUMMARY: To provide general office support and ensuring that the office is always clean and secure.
II. RESPONSIBILITIES AND TASKS:
The Office Assistant shall perform the following duties:
• Ensure that the office premises – inside and outside – are always kept clean
• Ensure that at the end of each working day, and during weekends, the premises are securely locked up
• Keep safe custody of all the keys to the offices and the entire premises, ensuring that not one key falls into
the hands of criminals
• Do photocopying for staff whenever requested and ensure that the photocopier is always in good running
condition
• Run errands – such as purchase of eats or drinks, or making tea or coffee for staff to minimise their moving
on and off from their work
• Ensure that RLP utensils are safe, clean, and in usable condition at all times
• Ensure that non-staff do not access kitchen areas without his or her permission
• Issue material to staff against materials requisitions from Heads of Department
• Maintain stock records indicating receipts and issues
• Ensure that all office facilities like machinery and other appliances are regularly serviced and are in proper
working order
• Receive visitors to the project and direct them to the relevant departments or officers in a cordial manner
• Register incoming and outgoing mail, filing of documents and correspondences
• Answer and make telephone calls, and take messages on behalf of the project and concerned staff
• Any other duties that may be assign to him or her from time to time
III. CONTACTS AND KEY RELATIONSHIPS
The Office Assistant has to maintain very good relations with all the project staff, visitors and clients. This will
facilitate easier access to the Refugee Law Project offices.
IV. SUPERVISION AND AUTHORITY
The Finance & Administration Officer supervises the Office Assistant. S/he supervises no one.
V. WORKING CONDITIONS
The position is Kampala based, with no travel. The average working week is 40 hours.
VI. QUALIFICATIONS AND COMPETENCIES
• Minimum of Diploma in Secretarial studies or business studies
• Proficient in English
• Prior relevant working experience



How to Apply:
interested candidates should submit a motivation letter and CV electronically to: recruitment@refugeelawproject.org.
The position applied for must be indicated in the subject line of the email. copies of certificates should not be attarched and will be requested from short listed candidates only.

Attention: the Head of Operations & Programme Support
Refugee Law Project, School of Law, MUK
Plot No. 5 & 9 Perryman Gardens P.O Box 33903, Kampala

Deadline: 24th February 2012

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