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Administration Jobs at Presidential Initiative on Banana Industrial Development

Job Title: Finance and Administration Manager

Location : Kampala

Reports to : Director

Working Relationships

The FAM maintains regular contact with the management and staff of the Head Office, particularly with the Director and Bushenyi office. He shall likewise establish close coordination with all financial bodies.

Job Statement

Under the direction of the Director, the FAM shall take overall responsibility in managing the Projects financial and physical resources, as well as in managing the effective and efficient implementations of the Company's management information system. He shall plan, develop and direct financial and administrative policies and practices of the project to ensure that financial objectives, goals and institutional growth are met in accordance with the policies of the Board of Directors and government regulations. More specifically, he shall provide overall management in the areas of administration, financial reporting, cash and investment management, budgeting, planning and management information system.

Duties and Responsibilities

Aside from being asked to perform other official functions are required by the Supervisors shall perform the following duties and responsibilities:

Establishes control measures to ensure the economic viability and operating efficiency of the Company

Responsibilities:

1. Develops and implements financial policies, procedures and controls with prudent management of financial risk, assets/liabilities, and liquidity management (policy, procedures and control for accounting, expense and expenditures, investment, etc );

2. Determines minimum efficiency ratios needed to achieve and maintain economic viability without necessarily compromising the vision, mission, goals and objectives;

3. Informs all concerned on the minimum performance requirements and enjoins them to perform within or better than the desired liquidity and solvency ratios;

4. Develops and manages the financial planning process of PIBID to include annual budget, monthly forecasting and cash flow projections and medium term strategic financial plan;

5. Recommends cost control measures wherever and whenever needed;

6. Maps and sources possible external funds to improve liquidity and solvency;

7. In coordination with the Director, recommends product diversification or product expansion, if warranted;

8. In coordination with the Field Operations Department, monitors closely performance of competitors vis-à-vis PIBID products and services, locates their weak points, and recommend to the Director appropriate strategies where the Company can stand at a comparative advantage over them;

9. Assists Director in conducting business analysis for targeted areas for expansion; and

10. Keeps track PIBID's physical accomplishments as compared to its financial exposure and makes sure that profits are generated out of the products and services delivered.



11. In coordination with the Heads of departments and under direction from the Director, determines reporting requirements, frequency and user of the information.



12. Coordinates preparation of financial reports as well regulatory reports including analysis of financial trends and variances as well as cost analysis as required ;

13. Ensures that developed and installed management information systems are adequately implemented to guarantee timely and accurate report generation and to ensure that prudent financial controls are functioning and maintained:

Working Condition

For the GM to be effective and efficient in the performance of his/her duties and responsibilities, He or she be provided with a minimum of the following:

1. Technical assistance in the installation and maintenance of financial management systems;

2. Adequately-trained finance, administrative and MIS managers;

3. Provision of continuing training opportunities for upgrading financial management skills; and

4. Relevant and concrete direction and support from the Director and the Board of Directors.

Qualifications:

University degree in suitable area preferably in Accounting, Banking/ Finance, Business Management or an equivalent 5 years experience; He or she must hold a Bachelors of Commerce Degree,ACCA or any Post Graduate Degree in Financial Management.

Minimum Competencies Required

To be able to dispose the above responsibilities, theFAM should have at least the following capabilities;

1. Experience in small retail banking financial operations;

2. Experience in training and adult learning behavior for people with no finance/business background;

3. Strong written and oral skills;

4. Financial planning and budgeting, including projections of loans receivable or payable;

5. Preparation of external and internal financial statements/ footnotes;

6. Assessment and improvement of financial systems and procedures;

7. Accounting and financial management, including payroll, audit preparation, Account Receivables, Account Payables, preferably in a microfinance institution;

8. Experience and expertise with computerized Grants/ Loan programs, databases, and MIS systems;

9. Accuracy, attention to details, initiative and ability to manage multiple tasks and meet deadlines; and

10. Interest in helping the poor and marginal sector of the country;

How to Apply:
Interested applicants to submit applications in both hard and electronic copies addressed to : The Director, Presidential Initiative on Banana Industrial Development PIBID) P.O.Box 35747. Kampala. Plot No.26A,Lumumba Avenue, Kampala. or Email to:officeofdirector@pibid.org Plot 26A, Lumumba Avenue,
P. O. Box 35747 Kampala, Uganda

Deadline:16th March 2012

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