Budget Assistant Job in a Bank

* Position title: Budget Assistant
* Grade: GS-7
* Position N°: NA
* Reference: BAD/10/116
* Publication date: 17/08/2010
* Closing date: 21/09/2010

Objectives

The incumbent will be required to apply the Bank’s guidelines and strategies relating to financial and budget policy and procurement. In compliance with the principles of financial management and goods and service procurement, s/he will contribute to preparing the Division’s annual budget and draw up procurement plans, coordinate and advise the Division Manager on the efficient utilization of budget resources and monitor implementation of the Division’s budgets.

The level of responsibility of this position requires the Budget Assistant to work efficiently and independently and with different teams.

S/he must be very flexible, efficient and creative. S/he must show strong skills in budget management, social and economic administration, communication and interpersonal relations.
Duties and responsibilities

* Help draw up the procurement plan for the year
* Gather information on projects and update the Division’s activity plan
* Gather information on goods and services procurement administration within the framework of the ICT projects
* Monitor and manage the service contracts for the activities of the Infrastructure and Telecommunications Division (CIMM.2) and ensure compliance with the service level agreements in accordance with best practice for IT service management based on ITIL framework
* Assist in goods and services procurement (purchase requests, consultants’ contracts…)
* Assist in the process of recruitment of short-term staff as needed;
* Assist in the process of recruitment of consultants;
* Receive, verify and process payment of service providers;
* Assist in assessing the service provided
* Assist in formulating, planning, monitoring and coordination of the budget for the different projects/ mission and training programmes;
* Assist in formulation, planning, monitoring and coordination of the Division budget;
* Follow up implementation of the budget and submit a monthly report on it;
* Analyze trends of costs by internal order, so as to compare expenses with the funds available and enable the Division Manager to adopt a forward looking approach in taking decisions for activity management.
* Carry out any other tasks entrusted to him/her by the Division Manager.

*This Position Does Not Attract International Terms And Conditions
Selection Criteria

Including desirable skills, knowledge and experience

* At least a Bachelor’ degree in Social and Economic Administration, Management, Finance, Accounting, Commerce or related fields,
* A minimum of five (5) years’ experience in budget management in a large, preferably international, organization;
* Sound budget formulation and management skills;
* Client service oriented, keen sense of organization, good at multi-tasking, giving attention to detail; ability to work in a composite team and to take initiatives, showing enthusiasm, team spirit and good interpersonal relations;
* Excellent written and oral communication in English and French, or either language with a working knowledge of the other.
* Competence in the use of standard Bank software (Word, Excel Access and PowerPoint) SAP would be an added advantage.
* Strong aptitude for management of an IT environment highly desirable


Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit (preferably electronically, to: recruit@afdb.org) a fully completed Personal History Form (PHF), available from the Bank’s web site, and attach a comprehensive Curriculum Vitae (CV) indicating date of birth and nationality. The President, ADB, reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are