Head of Region Vacancy in Uganda- Action Against Hunger

Job Title: Head of Region

Action Against Hunger

Closing date: 31 Aug 2010

Location: Uganda

Location: Field

Job Objectives:

Supervision of logistics, finance, security and HR issues in Central-North (Lira/Gulu bases, Acholiland Lango sub regions) and ensuring of efficiency, relevance and optimization of all projects in the region. Support to the Program Managers and making sure their activities follow the global framework set by ACF for the region. The HOR will be the ACF representative for the region at the district levels and will participate in defining ACF's positioning and programming in collaboration with the Country Director.

To ensure that the mission has up-to-date knowledge of donor strategies, funding mechanisms and regional approaches and these are fed into the coordination and strategic planning process.
To ensure coordination between technical departments strategies in the field, as well as work on procurement plans to better streamline work and budgeting and stimulate integration.
To ensure and represent ACF technical strategies in a coherent, mutually reinforcing way towards humanitarian coordination mechanisms like clusters, sectors and technical working groups.
To monitor, analyze and report on the humanitarian context of Acholi/Lango and report changes and observations to the Country Director.
Assist in the monitoring of all contract vendors in the construction of facilities/ structures for ACF to ensure compliance with the contract obligations, quality and specifications.

DETAILED POSITION OBJECTIVES

Objective 1: Monitor, analyze and report on political, humanitarian and security contexts.

Activities:

Maintain and develop a network to collect relevant information.

Promote the image and work of ACF in the sub-region.

Analyze the political, security, social and humanitarian context and feed it into annual strategies.

Prepare weekly updates (sitreps) concerning the context.

Objective 2: Represent ACF externally in all meetings with government, donors, other stakeholders, and the general humanitarian community.

Activities:

Ensure all stakeholders present in the central north region have a clear understanding of ACF charter, background, security procedures, programs objectives, activities in the field.

Ensure regular contacts with local authorities (Chief Administrative Officer, LC-V, LC-III, Resident District Commissioner, Ministry of Health, etc.)

Ensure regular contacts with all relevant humanitarian partners (INGOs, UN…)

Ensure ACF attends all relevant humanitarian coordination meetings and actively participates.

Represent ACF to the courts in case of judicial actions.

Objective 3: Ensure safety and security of ACF staff, equipment and bases in.

Activities :

Brief all new ACF International staffs on ACF safety and security procedures in regions.

Follow up security situation at the field level, and take decisions accordingly (especially movements) in collaboration with the CD and LOGCO.

Ensure that ACF rules and regulations concerning staff security and safety are being followed by all regional staff and visitors to the base.

Update the regional security plan as necessary, in collaboration with LOGCO and CD.

Propose amendments to the security plan as needed.

Propose change on Lima (security) levels according to the context.

Ensure that all communication equipment and vehicles are functional.

Report fleet/equipment problems immediately to LOGCO.

Ensure security stock and medical kits are regularly checked by pertinent focal points.

Promote the acceptance of ACF and its programs in host and work locations and communities.

Objective 4: Supervise logistics and administration in Lira and Gulu bases in the regions.

Activities :

Manage logistics and administration staff in order to ensure smooth base and program operations.

Ensure the respect of ACF logistics and administration procedures within all departments.

Identify staff that could benefit from training and set post-training objectives for them.

Participate towards improving the functioning of logistics networks in collaboration with the LOGCO.

Validate logistics reports, before sending them to Kampala for final approval.

Perform regular (weekly, monthly) cash controls and bank reconciliations.

Ensure all newly recruited ACF national staff are correctly and thoroughly briefed.

Perform the accountancy and cash forecast on monthly basis.

Ensure timely, useful evaluations of staff are carried out and carry out evaluations of own staff.

Provide training and refresher courses on base related to fleet, movement, safety, security, first aid and other issues that must be cyclically assessed for quality and performance.

Objective 5: Ensure effective, timely and standardized communication/coordination between all departments on base and capital departments and coordination team.

Activities :

To play the role of facilitator between the capital and the field (sharing information).

Implement weekly coordination meetings on base and keep the minutes of meeting.

Organize regular (monthly) general staff meetings on base.

Ensure exchange of information between ACF technical departments at regional level.

Visit ACF field activities regularly and report on problems, challenges and obstacles.

Ensure, assist and enforce efficient, synergized, integrated fieldwork and program/movement planning and program drafting by program managers and officers.

Qualifications:

Education / Specific Degrees / Special Skills :

Significant, proven experience in humanitarian and developmental project management.

Advanced knowledge of donors' guidelines and procedures in humanitarian settings.

Excellent human resource management skills.

Excellent organizational, leadership and motivation/training skills.

Must be self-disciplined, able to meet own deadlines and arrive at decisions and conclusions with minimal guidance.

Must be fluent in spoken and written English (professional English required).

Humanitarian field experience requested: YES

How to apply

Please apply online at :

http://www.actionagainsthunger.org/get-involved/jobs/field/head-region

Reference Code: RW_88GTLD-52