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Job title: Controls Officer
Company:GOAL
Closing date: 26 Aug 2010
Location: Uganda
Kampala - 60% Kampala & 40% the field
Job details
1. Management of NGO Finance Manger:
There are approximately 15 partners that GOAL works with, funded according to their financial and organisational capacity. The post holder will manage the NGO Finance Manager to:
a) Monitor and audit financial management of granted funds by partner organisations and ensure that grants are properly used and accounted for as per agreed project proposals;
b) Provide technical support to the preparation, review and approval of budgets for projects to be implemented by partner organisations;
c) Strengthen the capacity of local partner organisations to effectively manage, control and report on finances so that over time they are capable of managing greater levels of financial resources;
2. Management of Internal Controls
GOAL operates from a head office in Kampala and 3 field sites. The post holder will lead the donor compliance officer to:
a) Coordinate bi-annual audits of all GOAL field offices and report on the results to the Assistant Country Director and Financial Controller
b) Coordinate bi-annual audits of the GOAL Kampala office and report on the results to the Assistant Country Director
c) Provide training and capacity building to GOAL staff in internal controls.
d) Manage the responses to donor audits
Key Duties
1. Planning and Scheduling the work of the NGO Finance Team:
Develop in consultation with the Financial Controller, an annual and monthly workplan to meet key, agreed objectives;
Report on implementation of the plan and suggest any necessary adjustments on a monthly basis to the Financial Controller;
2. Support the NGO Finance Manger to manage and coordinate the work of the NGO finance team whose roles include:
Technical review of proposal budgets
Review of quarterly and/or bi-monthly monthly partner reports
Perform monthly support visit of partners
Co-ordinating release of partner funding cheques in line with specified controls
Carry out regular (minimum six monthly appraisals of NGO Finance Team members, with the aim of improving team performance)
3. Support the NGO Finance Manager to maintain the NGO finance team issues log, ensuring issues identified in visits are tracked to completion.
Report monthly on this to the Financial Controller
Report immediately any material and significant financial risks identified during assessments or audits to the Financial Controller
4. Ensure compliance with GOAL Uganda Partner Financial Manual, GOAL Financial Manual, Partnership Strategy, donor guidelines and any other relevant policies and guidelines
5. Maintain and improve information systems
6. Liaise with project and support staff in project proposal development to ensure donor compliance issues are highlighted.
7. Lead the annual assessment process for all partner staff
8. In co-ordination with programme staff assist with budget development
9. Plan and co-ordinate biannual GOAL field and Kampala audits, including coordinating the preparation and finalisation of issues; reporting to the CD and other members of the management team as appropriate the findings; managing the issues log, ensuring issues identified are regularly reviewed and tracked to completion.
10. Creating innovative solutions to issues identified through the audit work
11. Have a commitment to continuous improvement in the development programme and throughout the organisation
12. Any other duties as required (e.g. ad-hoc queries from senior management, special investigations, process review, cost analysis and review, budget support)
Requirements
Qualified Accountant
Experience in performing audits, reviewing controls
Computer literacy, including proficiency in Microsoft Excel
Self-motivated, organised and innovative
Ability to think laterally and identify creative solutions in a resource constrained environment
Ability to lead and manage a small team
How to apply
email applications@goal.ie
Reference Code: RW_886FDX-21
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