Secretary / Personal Assistant Jobs- British-American

Vacancy: Secretary / Personal Assistant
REPORT TO: General Manager (Principal Officer)
Location: Kampala
Country: Uganda
Job Description (Duties):

Our client British-American is a leading financial services organization with global presence in Kenya, Mauritius, London and Malta. Their vision is to be the most trusted financial services company as they seek to offer superior insurance and asset management services to individuals, business corporations and non-governmental organizations. As part of their growth strategy, the company will be diversifying its Insurance operation to the Ugandan market.
Job Purpose:

To provide secretarial and administrative support to the General Manager as well as other senior managers as requested

Nature and Scope:

The Secretary will be responsible for telephone control, typing of correspondences, managing the front office and personal assistant to the General Manager. The Secretary shall also give secretarial assistance to the other senior managers as requested.


Responsibilities:

Maintaining the General Manager’s diary, scheduling appointments and organizing meetings;
Responding to all inquiries and requests;
Dealing with correspondence;
Office management;
Creating and maintaining up-to-date records through filing and archiving, while ensuring the safety and confidentiality of such records;
Telephone control and maintain expense within budget;
Data capture and typing accurate all correspondences and reports;
Accurate and organized filing of documents;
Manage the front office service and ensure quality customer service;
Petty cash Administration, neat and accurate petty cash records;
Management and control of stationery, timely requisition;
Ensure timely correspondence with the Head Office;
Receiving and dispatching of correspondences in the company and to the clients;
Assists in other duties as needed and directed.


Necessary Qualifications:

Higher Diploma in Secretarial Studies
Bachelor degree Business Administration, Management or Communication an added advantage.
Working experience of at least 3 years in a similar role
Demonstrated proficiency in computer/software packages e.g. Microsoft Word, Excel, and PowerPoint etc.
Ability to use office and communications equipment/systems such as fax, e-mail etc.
Ability to maintain confidentiality and high integrity.


Key competencies for the role:

Strong inter-personal skills and ability to work in a team-oriented and collaborative environment;
Ability to work in a fast paced and highly entrepreneurial environment;
Excellent written and verbal communication skills including note taking and summarizing skills and the ability to communicate well at all levels in a clear, appropriate and timely manner;
Demonstrated ability to prioritize and handle multiple critical projects and assignments;
Strong attention to detail and high level of accuracy;
Strong team player with excellent leadership skills.

Performance Standards:

Strong work ethic.
Neat, accurate, well-thought out and efficient work output.
Well organized, keen listener and always alert.
Diary/appointments managed efficiently.
Telephones/visitors handled professionally, efficiently and effectively.
Records and files kept up to date and easy to retrieve.
Travel and accommodation arrangements made to the required standards.

How to Apply:

If interested, please submit in person a typed up-to-date CV and application letter with copies of your academic papers.

NFT Consult – Uganda,Kisozi Complex, Plot 6/8 Kyaggwe Road, Nakasero
Tel: +256 0414237904 / 24, 0312266904

OR

NFT Consult - Rwanda, Plot 8721, Golf Course Road, Nyarutarama, Kigali, Rwanda.
Tel: +250 252570099, +250 0755335419, +250 0785119453.

If applying online, please send an email to BritishAmericanjobs@nftconsult.com.

Attach your CV and application letter ONLY; please merge them into ONE file in MS word or PDF format.

DO NOT attach scanned academic papers or documents when applying online.
Ask us about our CV Banking services.
2010-08-23