Documentation Officer Jobs at East African Community

Job Title: SENIOR DOCUMENTATION OFFICER
(REF: EAC/HR/2012/009)
Grade: P2
Organ: EAC Secretariat
Directorate: Human Resource and Administration
Department: Library and Documentation
Reports to: Principal Librarian
Main Purpose of the Job:
To acquire, process, manage and disseminate information to users including Partner States and
Stakeholders.
Duties and Responsibilities:
1. Participate in the selection, ordering and acquisition of relevant information resources
and collection development.
2. Process all information received including cataloguing, classifying, indexing and
abstracting using international standards to facilitate reference in line with agreed
policies and procedures.
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3. Develop information services, such as selective dissemination of information, current
awareness services, compile Bibliographies and produce weekly information bulletins.
4. Scan periodicals, newspaper articles and package the information.
5. Compile compendiums of EAC Documentation.
6. Undertake user information needs surveys and develop user profiles.
7. Provide reference services, user training and guidance.
8. Assist with the design, development and up-dating of databases.
9. Responsible for the day to day administration of the Library and Documentation Centre.
10. Prepare progress and annual reports; and
11. Promote a positive corporate culture and image of the EAC.
Qualifications and Experience:
Masters Degree, in Library Science, Records Management or related field. 8 years of experience
in managing big libraries or Record Centres with 3 years at senior level.
Skills and Competencies:
Analytical skills, processing and dissemination of information skills, communication skills,
computer skills, public relations skills, publishing skills, research skills.
TERMS AND CONDITIONS OF SERVICE
This post is tenable on a five (5) year contract term renewable upon satisfactory performance.
This position is subject to the application of the Quota System.
FRINGE BENEFITS
All posts offer attractive fringe benefits including housing allowance, transport allowance,
education allowance, a medical scheme, and insurance cover.
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HOW TO APPLY
Interested candidates should submit their applications by registered mail, courier service, e-mail
or dispatch together with Curriculum Vitae, copies of both academic and professional
certificates and testimonials, names and addresses of three referees, and day time telephone
contact to:
The Secretary General
East African Community
P. o Box 1096
Arusha - Tanzania.
Fax No: +255 27 2504255/ +255 27 2050281
E-mail: vacancies@eachq.org
To be received not later than 27th March 2012.
Female Candidates are particularly encouraged to apply.
The East African Community will only respond to those candidates who meet its requirements.