Secretary Jobs at East African Community

Job Title: PERSONAL SECRETARY
(REF: EAC/HR/2012/013)
Grade: G4
Organ: EAC Secretariat
Directorate: Human Resources and Administration
Department: Administration
Reports to: Principal Administrative Officer
Main Purpose of the Job:
To manage the office and on the basis thereof provide efficient administrative and secretarial
services
Duties and Responsibilities:
1. Manage the Office, provide secretarial services and ensure Security and safety of
Office and Information.
2. Provide administrative support including travel.
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3. Arrange for timely requisition of office supplies and stores.
4. Facilitate information sharing between various directorates and departments.
5. Prepare briefing materials for meetings and appointments and taking minutes and
dictation.
6. Receive, attend to and direct customers/visitors appropriately.
7. Manage and update office diary, draft responses to correspondences and arrange for
appointment and meetings.
8. Maintain good customer relations with employees, customers and general public.
9. Create and maintain appropriate record and filing sub-systems for the Office.
10. Handle incoming/outgoing calls and liaise with the Registry in respect to incoming
and outgoing correspondences; and
11. Promote a positive corporate culture and image of the Community.
Qualifications and Experience:
An Advanced Diploma in Secretarial Studies, Office Management or a related discipline. 8 years
of experience in a busy office environment at a senior level. Knowledge in records management
and book keeping is essential.
Skills and Competences:
Modern office management skills; good computer skills, communication skills, ability to work
under pressure and meet tight deadlines, public relations and customer care.
TERMS AND CONDITIONS OF SERVICE
This post is tenable on a five (5) year contract term renewable upon satisfactory performance.
This position is subject to the application of the Quota System.
FRINGE BENEFITS
All posts offer attractive fringe benefits including housing allowance, transport allowance,
education allowance, a medical scheme, and insurance cover.
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HOW TO APPLY
Interested candidates should submit their applications by registered mail, courier service, e-mail
or dispatch together with Curriculum Vitae, copies of both academic and professional
certificates and testimonials, names and addresses of three referees, and day time telephone
contact to:
The Secretary General
East African Community
P. o Box 1096
Arusha - Tanzania.
Fax No: +255 27 2504255/ +255 27 2050281
E-mail: vacancies@eachq.org
To be received not later than 27th March 2012.
Female Candidates are particularly encouraged to apply.
The East African Community will only respond to those candidates who meet its requirements.