Accounts and Administrative Assistant Job in uganda at Land O'Lakes, Inc

Job Title: Accounts and Administrative Assistant

Position Summary:
The Accounts and Administrative Assistant will carry out bookkeeping duties and provide administrative support to the Land O'Lakes projects in Uganda in the following areas.

Job Responsibilities:
• Assemble and organize receipts' and get them ready for inputting into the cost point system
• Reviewing supplier invoices for accuracy, relevance and ensuring expenses are bona fide to the project
• Preparing payment vouchers for approval of expenditure
• Processing checks to vendors
• Processing travel advances
• Reviewing advance liquidation reports for arithmetic accuracy, proper project codes, proper expense codes, proper per diem/
• Reviewing photocopied documents after month end close to ensure all documents have been properly photocopied
• Filing and archiving
• Sorting out supplier issues - Statement reconciliations, discrepancies on invoices etc
• Liaising with the bank on negotiated exchange rates and periodic transfers from USD to Ushs Account
• Liaising with the Project Manager and other technical staff to compile monthly funding requests and forwarding to Regional accounting 8 Regional Director for approval
• Reviewing vehicle mileage logs and ensuring proper operation of the logs maintaining a proper filing system for all the logs.
• Maintaining an updated inventory record of all assets.
• Coordinate time collection process for all staff.
• Receiving and responding to phone, fax and mails
• Carry out other duties as may be required.

Required Qualifications;
• Minimum of "A" high school certificate with a minimum training in accounting up to CPA or ACCA Part 11
• Knowledge of computers and Excel for Windows highly desired,
• Able to communicate effectively.
•• Flexible, pro-active and is able to plan and organize work effectively
• Ability to work well with diverse groups of people

Preferred Experience:
• Experience of not less than three years
• Experience in working with managing documents for U.S, Government grants, agreements, and/or contracts are a plus.
Apply for this job

Interested applicants should send a cover letter, CV (including three references) and supporting documents to;.

The Country Manager
Land O'Lakes, Uganda
P,0. Box 29273, Kampala

The closing date for the applications is Wednesday 6th October, 2010.

Only shortlisted candidates will be invited for interviews,