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Office Administrator Job Vacancy in Uganda at Ministry of Agriculture

Job Title: Office Administrator

Reports to: The Projector Manager
Role definition: Provide administrative support services to the project in line with the project policy and guidelines

Key Results Areas

Manage and coordinate critical work flows, project calendars and work assignment schedules in line with the project policy.
Develop and review strategies for managing PMU meetings in line with the project policy and procedures
Prepare, proofread and submit correspondences, reports and documents to respective people in line with project guidelines
Develop and review the records management system in line with the project policy and procedures
Develop and monitor strategies for providing office and logistical support in line with the project policy and procedures
Develop and monitor strategies for managing office equipment in line with the project policy and procedures
Provide the supervision of service attendants and the cleaning staff in line with departmental guide lines

Job specifications
The successful candidate will must have;

A Bachelor’s (Honors) degree in Arts, Science, Commerce, Office and Information Management, Secretarial Studies or a related field.
A minimum of Seven years of experience in handling administrative/secretarial related tasks in a large public or private sector reputable organization; 5 of which should at Personal Assistant level
Proven track record in managing and coordinating critical work flows,
Excellent calendars management skills including coordination of complex meetings,
Ability to operate standard office equipments, including but not limited to, computers, telephones systems, typewriters, calculators, copiers and facsimile machines.

If you believe you have the relevant qualifications and experience, please send your application (clearly marked with the job applied for) to the address below not later than 4.00p.m, Wednesday 16th November 2011.
Provide a detailed CV demonstrating possession of the job requirements, current position, names and addresses of three referees, copies of professional/Academic documents, email address, and day time telephone contact.



THE DIRECTOR,
PILA Consultants,
P.O. Box 9092, Kampala
Plot 649 Nanfumbambi Road, Makerere West(Kikoni)
Tel: +256-312 275 892, +256-414-592926 Mob; +256-779-191617
E-mail: pilaconsultants2@gmail.com

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